Grain AI

Your AI assistant that knows your business.

Grain AI cross-cuts every feature, receipt scanning, voice chat that logs your day, caption generation from job photos, plain-English business questions, and PDF migration. Built into Bit & Grain, not an add-on tier.

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Capability 1 of 6

Receipt scanning that maps to the right job.

Snap a photo of any receipt in Grain AI chat. The AI extracts the vendor, amount, line items, and tax, then asks which job to log it against. The whole loop happens inside the chat surface; you never have to switch screens or type the receipt by hand.

The extracted receipt becomes a job-linked expense automatically. No re-keying, no third-party expense app, no separate inbox. Your job materials and your books stay in sync.

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What gets extracted

Vendor name (e.g., Home Depot, Lowe's, your local lumber yard)
Total amount, subtotal, and tax
Line items (when the receipt's legible)
Date and receipt number
Linked to the job you specify in the same chat turn

Voice tools you can run hands-free

Log a mileage trip from one address to another
Add a job note to a specific job
Mark a job item or punch-list line complete
Add materials to a job (with per-job fuzzy match)
Build a route to your next stop

Capability 2 of 6

Voice chat that logs your day.

Voice mode is part of the same Grain AI chat surface. Tap the mic, talk normally, and the AI runs the same tools the typed chat runs, log a mileage trip, add a job note, mark a punch-list item complete, build a route to your next stop. No separate voice app, no separate conversational layer.

When you're driving between sites or your hands are full of tools, you can run real workflow operations without pulling out a keyboard. That's the difference between an AI assistant that talks at you and an AI assistant that works for you.

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Capability 3 of 6

Caption generation from job photos.

Upload a job photo to the Compose surface and Grain AI drafts a Facebook and Instagram caption that names what you built, the materials you used, and the trade context. Hashtags too, relevant ones, not generic spam-tier filler.

You stay in control: edit the draft, swap a phrase, or rewrite from scratch. The AI does the blank-page lift; you ship the post in a minute instead of dropping it in the “I'll-do-it-later” folder.

See Caption Generation

What you control

Pick the platform (Facebook, Instagram, or both)
Add context the AI should highlight (materials, technique, client win)
Regenerate as many times as you want
Edit the final draft inline before scheduling
Schedule or publish via the connected social account

Real questions you can ask in chat

“What jobs do I have open this week?”
“Show me unpaid invoices over 30 days.”
“Which client owes me the most right now?”
“What materials did I buy for the Henderson kitchen?”
“How many miles did I drive for the Patterson job?”

Capability 4 of 6

Plain-English business questions, real answers.

Ask Grain AI about your business in plain English. Open jobs this week. Unpaid invoices over 30 days. Which client is your most profitable. Which materials you bought for the Henderson kitchen. The AI runs the query against your real data and answers in a sentence, no SQL, no “build a report” wizard, no spreadsheet export.

You can sign in on a phone in the truck and get an answer faster than you could open the dashboard. That's the in-app experience, the chat lives at the bottom of every screen.

Open chat lives on every authenticated screen. Sign in to try it.

Capability 5 of 6

Migration & PDF import.

The biggest reason contractors don't switch software is the data-migration cliff. Drop a PDF, CSV, or QuickBooks-style export into Grain AI and it extracts your jobs, clients, estimates, and invoices - then writes them into Bit & Grain as real records.

Grain AI handles the messy fields: misspelled client names, inconsistent address formats, line items in free-form notes. You review what was extracted before it lands in your account; nothing imports silently.

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What gets imported

Clients (name, contact info, addresses)
Jobs (title, status, scheduled dates)
Estimates with line items + totals
Invoices with paid / unpaid status
Source formats: PDF, CSV, QuickBooks export, Jobber export

Capability 6 of 6

Built into every Bit & Grain surface.

Grain AI is not a chatbot pinned to the bottom-right corner of a SaaS dashboard. It's embedded in the workflows themselves, the receipt scanner that runs inside chat, the voice tools that move data into your jobs, the caption drafter that opens when you compose a post, the migration assistant that turns a PDF into real records. Same model, same tool layer, same context, wherever you are in the app.

AI-powered features

Every AI capability has its own deep-dive.

The Grain AI page is the umbrella. Each AI-powered feature gets its own page that walks through the workflow end to end.

Receipt Scanning

Snap a photo of any receipt in chat. AI extracts vendor, amount, and items, then maps it to the right job.

Grain AI Voice

Talk to Grain AI hands-free. Log mileage, add job notes, and check off job items from the field.

Caption Generation

Upload a job photo. Grain AI drafts a Facebook + Instagram caption that sounds like you and tags the work.

Migration & PDF Import

Drop a PDF, CSV, or QuickBooks export. Grain AI extracts jobs, clients, estimates, and invoices into Bit & Grain.

Free vs Pro

AI on every tier.

Grain AI is on Free and Pro, the difference is the daily query cap, the underlying model, and which AI-powered features are unlocked.

Capability	Free	Bit & Grain Pro
Grain AI queries / day	10 per day	Unlimited
AI model	Claude 3 Haiku	Claude Sonnet 4
Receipt scanning (photo input)
Caption generation (Facebook + Instagram)
Migration & PDF import
Voice Mode (hands-free chat tools)

Free tier runs on Claude 3 Haiku at 10 queries/day. Pro tier runs on Claude Sonnet 4 with unlimited queries, and unlocks photo input for receipts, caption generation, and migration.

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Ready to put Grain AI to work?

Start free. 10 Grain AI queries a day. Upgrade to Pro for unlimited queries, the smarter Sonnet 4 model, and every AI-powered feature unlocked.

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