The crews you partner with, tracked like a real cost line.
A subcontractor in Bit & Grain is the persistent record of every partner crew you bring in, the electrician, the framer, the cleanup crew. Contact info, rates, insurance + license expiration dates, and a full job history. Subcontractor cost flows into the per-job P&L, not into a guess.
What lives on a sub
Each subcontractor carries the contact basics, business name, phone, email, address, the foreman you actually deal with. Plus the operational stuff: standard rates (hourly, daily, fixed-bid by trade), insurance certificate + expiration date, license number + expiration date, W9 status.
Click into a sub and you see every job they've worked, the dollars billed, and any documents you've uploaded (insurance cert, W9, license copy). The expiration dates carry alerts, if a sub's insurance lapses, you see it before you put them on the next job.
- Contact info: business name, phone, email, address, foreman contact.
- Standard rates by trade type (hourly / daily / fixed-bid).
- Insurance certificate + expiration date (with expiration alerts).
- License + W9 status + expiration tracking.
- Job history per sub with cost rollups.
- Document storage for insurance certs, W9s, license copies.
How subs tie into jobs
Assign a sub to a job from the job page. The assignment carries the rate, the trade scope, and the scheduled days. As the work happens, log the sub's hours or fixed-bid lines on the job; the sub's invoice to you reconciles against what's logged.
Sub cost flows into the per-job P&L the same way materials and your own labor do, so the margin you see on the job is the real margin, not the gross-revenue-minus-vibes margin.
- Assign subs to jobs from the job page.
- Log their hours or fixed-bid lines as the work happens.
- Sub cost feeds the per-job P&L, real margin, not estimated.
- Sub invoice reconciliation against logged work.
- Per-sub job history shows your spend with each crew.
Why this is on Free
The subcontractor directory is a back-office surface most trade businesses need to operate, not a premium feature. Same logic as suppliers + POs: gating subs behind Pro would break the workflow for any Free-tier business that brings in outside labor.
Pro lifts caps elsewhere (clients, jobs, equipment) and unlocks AI-heavy features. The sub directory itself is identical between tiers.
Available on the Free tier.
Ready to try Subcontractors?
A subcontractor in Bit & Grain is the persistent record of every partner crew you bring in, the electrician, the framer, the cleanup crew. Contact info, rates, insurance + license expiration dates, and a full job history. Subcontractor cost flows into the per-job P&L, not into a guess.