Know what you have. Know where it is. Know what it cost.
Catalog every tool, every reusable piece of equipment, every consumable that matters. Each item carries a name, category, value, and assignment, assigned to a crew member, a job, a truck, or sitting in the shop. Maintenance dates and warranty info live with the item.
What goes in the catalog
Two kinds of items: equipment (the saws, the ladder, the pressure washer, the things you keep) and materials (consumables you use up on jobs and reorder). Each item has a name, category, current value, and an assignment.
Click into an item to see its history, every job it's been used on, every maintenance date, every photo. Search the catalog by name, by category, by assignment, or by value range.
- Equipment + materials in one searchable catalog.
- Categories you define, power tools, hand tools, ladders, vehicles, consumables.
- Current value (purchase price, depreciated value, replacement cost).
- Assignment, who has it / where it lives.
- Photos for visual identification (and for insurance claims).
- Maintenance dates + warranty info live with the item.
How equipment ties to jobs
When a job needs a specific piece of equipment, assign it from the job page. The equipment shows on the job's resource list and the equipment's history adds the job. When the job closes, the equipment goes back to its previous assignment automatically.
Materials work the same way, order them on a PO, receive them against the job, install them. The materials list on the job feeds into the estimate / invoice line items, so what got installed shows up on what got billed.
- Assign equipment to jobs directly from the job page.
- Equipment history shows every job it's been used on.
- Materials flow from PO → job's materials list → invoice line items.
- Per-job equipment + materials view shows the full resource picture for the job.
What's not in here today
Bit & Grain doesn't try to be a warehouse-management system. There's no stock-on-hand count, no min/max reorder point, no SKU-level inventory turnover report. The architecture gap is intentional, we ship per-job material tracking (what got ordered for what job, what got installed, what's still on site) instead of warehouse-level inventory.
If you're running a shop with hundreds of SKUs and need stock-on-hand discipline, you'll want a different tool for that piece. For most trade businesses, where the question is "do I have the right tool on the right job?", equipment tracking handles it.
Free-tier cap
Free includes 50 equipment + material items. Most one-truck operations fit under that cap easily. Pro removes the cap, useful for shops with extensive consumables catalogs or large equipment fleets.
Everything else about equipment tracking, the catalog shape, the job assignment, the maintenance + warranty surfaces, is identical between Free and Pro.
Available on the Free tier.
Ready to try Equipment Tracking?
Catalog every tool, every reusable piece of equipment, every consumable that matters. Each item carries a name, category, value, and assignment, assigned to a crew member, a job, a truck, or sitting in the shop. Maintenance dates and warranty info live with the item.